Withdrawal Policy

For COVID-specific Withdrawal Policies, click here.

Withdrawal Policies

Once a student has officially confirmed their participation in an API program by paying the $400 confirmation payment (if not covered by the student’s home university), students become subject to the standard cancellation policy as follows:

Once submitted, the application deposit and confirmation payment are non-refundable.

  • Program cancellations and requests for refunds must be made in writing.
  • Refunds and cost liability are determined based on the date when written cancellation notice is received from the student.
  • Students are responsible for program fees according to the schedule below. Should a student withdraw within the time frame listed indicated below having not paid the due portion of the program fee, they are invoiced for the portion due and held responsible for paying that amount.

WITHDRAWAL 61 OR MORE DAYS PRIOR TO PROGRAM START DATE: the student is responsible for the application deposit and confirmation payment, as well as any fees associated with special services such as visa processing and credit card transaction fees. If participating in an internship program and an internship offer has been accepted, the student is responsible for an additional $1,000.

WITHDRAWAL 1 – 60 DAYS PRIOR TO THE PROGRAM START DATE: the student is responsible for 50% of the full program cost plus the application deposit and confirmation payment.

WITHDRAWAL ON THE PROGRAM START DATE OR AFTER THE PROGRAM HAS BEGUN: the student is responsible for 100% of the program cost as well as any additional fees for special services such as meal plans, visa processing, single room reservations, and credit card transaction fees.

As detailed in the Participant Agreement, no refunds will be granted to students who must be removed from an API program due to a violation of API’s Code of Conduct. Similarly, no housing refunds are granted if students are removed from API housing due to failure to abide by housing regulations.

Academic Year Students:
Upon arrival in-country, some students decide that an academic year of study is not the right choice for them. Students can minimize withdrawal penalties if they withdraw from the second session prior to the API winter/spring payment deadline. If early notification of withdrawal is received in writing by the API Texas office, the Academic Year student’s program price will be changed to the standard price for a fall session and the student will be assessed a withdrawal fee of $550. If, however, API has already made payments on the student’s behalf for the full year that are non-refundable (e.g., tuition), the student would also be assessed a penalty for the pre-paid, non-refundable fees. Students who notify us of their intent to withdraw after the winter/spring payment deadline are responsible for the full year program cost.

Global Select Participants:
Applicants pay a non-refundable $150 application deposit with the initial application. API will begin enrolling students in online courses only once the $400 confirmation payment has been received, and students will be billed for each course individually. If a student withdraws at any time after paying the $400 confirmation payment (up until the start of the program), API will hold the student responsible for payment of 50% of each course fee previously billed, as well as the $150 application deposit and the $400 confirmation payment. If all of a student’s courses are cancelled or not available, all fees are refundable except the $150 application deposit.

API Lab and Short-Term Language Study Participants:
Applicants pay a non-refundable $150 application deposit with the initial application and the remaining balance is due upon acceptance. Applicants who apply on the application deadline are responsible for submitting the full program fee with the application. Once accepted, all students must pay the full program fee a minimum of 14 days prior to the program start. Participants who withdraw within 14 days of the program start date are responsible for 50% of the program fee. As of the program start date, no refunds are possible.

Virtual Global Internship Participants:
Applicants pay a non-refundable $150 application deposit with the initial application. Once accepted, a $400 confirmation deposit is required to proceed with the internship placement process. This confirmation deposit is non-refundable unless API cannot offer a virtual placement to the student. Once a placement has been offered to the applicant and accepted, full payment is due within 14 days or by the program start date, whichever is earlier. Once a placement has been accepted and payment has been provided, no refunds are possible.