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Withdrawal Policy

Withdrawal Policies

The $150 application deposit is a non-refundable deposit unless: 

  • The API program is canceled by API or the host institution.
  • The student does not meet API or host institution requirements for enrollment.
  • The student applies for a program that is not approved by their home institution AND the student does not qualify for an alternative API program.

Once submitted, the application deposit and confirmation payment are non-refundable.  Failure to complete the onboarding forms by the deadline provided does not warrant a refund. 

Once a student has officially confirmed their participation in an API program by paying the $400 confirmation payment (if not covered by the student’s home institution*), students become subject to the standard cancellation policy as follows:

  • Program cancellations and requests for refunds must be made in writing and sent to the Program Coordinator for consideration. 
  • Refunds and cost liability are determined based on the date when written cancellation notice is received from the student. 
  • Students are responsible for program fees according to the schedule below. Should a student withdraw within the timeframe indicated below having not paid the due portion of the program fee, they are invoiced for the portion due and held responsible for paying that amount.

*If the student’s home institution is covering the $400 confirmation payment, students will be considered confirmed upon submission of their onboarding step 1 forms and the $150 application deposit. 

WITHDRAWAL 61 OR MORE DAYS PRIOR TO PROGRAM START DATE: the student is responsible for the application deposit and confirmation payment, as well as any fees associated with special services such as visa processing and credit card transaction fees. If participating in an internship program and an internship offer has been extended, the student is responsible for an additional $1,000.

WITHDRAWAL 1–60 DAYS PRIOR TO THE PROGRAM START DATE: the student is responsible for 50% of the full program cost plus the application deposit and confirmation payment. If participating in an internship program and an internship offer has been extended, the student is responsible for an additional $1,000.

WITHDRAWAL ON THE PROGRAM START DATE OR AFTER THE PROGRAM HAS BEGUN: the student is responsible for 100% of the program cost as well as any additional fees for special services such as meal plans, visa processing, single room reservations, and credit card transaction fees.

As detailed in the Participant Agreement, no refunds will be granted to students who must be removed from an API program due to a violation of API’s Code of Conduct. Similarly, no housing refunds are granted if students are removed from API housing due to failure to abide by housing regulations.

Academic Year Students:

Upon arrival in-country, some students decide that an academic year of study is not the right choice for them. Students can minimize withdrawal penalties if they withdraw from the second session prior to the API winter/spring application deadline. If early notification of withdrawal is received in writing by the API Texas office, the Academic Year student’s program price will be changed to the standard price for a fall session and the student will be assessed a withdrawal fee of $550. If, however, API has already made payments on the student’s behalf for the full year that are non-refundable (e.g., tuition), the student would also be assessed a penalty for the pre-paid, non-refundable fees. Students who notify us of their intent to withdraw after the winter/spring application deadline are responsible for the full year program cost.

API Lab Participants:

Applicants pay a non-refundable $150 application deposit with the initial application and the remaining balance is due after enrollment. Applicants who apply on the application deadline are responsible for submitting the full program fee with the application. Once enrolled, all students must pay the full program fee a minimum of 14 days prior to the program start. Participants who withdraw within 14 days of the program start date are responsible for 50% of the program fee. As of the program start date, no refunds are possible.

Virtual Internship Participants:

Applicants pay a non-refundable $150 application deposit with the initial application. Once the initial application is submitted, a $400 confirmation deposit is required to proceed with the internship placement process. This confirmation payment is non-refundable unless API cannot offer a virtual placement to the student. Once a placement has been offered to the applicant and accepted, full payment is due within 14 days or by the program start date, whichever is earlier. Once a placement has been accepted and payment has been provided, no refunds are possible.

What if API cancels the program prior to the original start date?

API will refund students all payments made, including the application deposit ($150) and confirmation payment ($400).

What is API’s deferral policy?

The opportunity to study and travel internationally is something we hope all students can experience. A student can defer their application to the same program next year or to another upcoming program that fits their academic or career goals. As long as the student makes this decision 61 or more days prior to the program start date, all deposits can be transferred to the future program.

Please note that the standard withdrawal policy will be applied to the new session and the application deposit and confirmation payment are non-refundable unless a student is not admitted into the API program or the API program is canceled.

API is here for you!

Curious which options work best for you? We’re here to help. Chat with us, or give us a call at 1-512-600-8900 or toll-free at 1-800-844-4124 weekdays from 9 a.m. to 5 p.m. CST.