Facebook
Instagram
YouTube

Withdrawal Policy

Withdrawal Policies for API Core Programming*

*This policy does not apply to customized/faculty-led programs. To jump to those policies, click here.

The $150 application deposit is a non-refundable deposit unless: 

  • The API program is canceled by API or the host institution.
  • The student does not meet API or host institution requirements for enrollment.
  • The student applies for a program that is not approved by their home institution AND the student does not qualify for an alternative API program.

Once submitted, the application deposit and confirmation payment are non-refundable.  Failure to complete the onboarding forms by the deadline provided does not warrant a refund. 

Once a student has officially confirmed their participation in an API program by paying the $400 confirmation payment (if not covered by the student’s home institution*), students become subject to the standard withdrawal policy as follows:

  • Program withdrawals and requests for refunds must be made in writing and sent to the Program Coordinator for consideration. 
  • Refunds and cost liability are determined based on the date when written withdrawal notice is received from the student. Please note that only the student can provide notice of withdrawal and the date of withdrawal will not be set until the date the notice is received from the student.
  • Students are responsible for program fees according to the schedule below. Should a student withdraw within the timeframe indicated below having not paid the due portion of the program fee, they will be invoiced for the portion due and held responsible for paying that amount.

*If the student’s home institution is covering the $400 confirmation payment, students will be considered confirmed upon submission of their onboarding step 1 forms and the $150 application deposit. 

WITHDRAWAL 61 OR MORE DAYS PRIOR TO PROGRAM START DATE: the student is responsible for the application deposit and confirmation payment, as well as any fees associated with special services including, but not limited to, premium housing or single room reservations, meal plans, visa processing, credit card transaction fees, excursions and any other add-ons (collectively “Non-refundable Fees)”. If participating in an internship program and an internship offer has been extended, the student is responsible for an additional $1,000.

The only exception to the Withdrawal-61-or-More-Days-Prior-to-Program-Start-Date policy is if a student opts to defer to a comparable API program within 365 days of their original program start date. If they satisfy the conditions of the deferral option, API will waive the 50% withdrawal fee, as well as on-site expenses arising from the withdrawal. However, failure to satisfy the conditions of the deferral requirements within the specified timeframe will require that the student be held responsible for all conditionally waived withdrawal fees and on-site expenses incurred for the original program, as well as for any charges associated with withdrawal from the deferred program.

WITHDRAWAL 1–60 DAYS PRIOR TO THE PROGRAM START DATE:  the student is responsible for 50% of the refundable portion of the program cost, plus 100% of the Non-refundable Fees.. If participating in an internship program and an internship offer has been extended, the student is responsible for an additional $1,000.

The only exception to this 1-60 Day Withdrawal policy is if a student opts to defer to a comparable API program within 365 days of their original program start date. If they satisfy the conditions of the deferral option, API will waive the 50% withdrawal fee, as well as on-site expenses arising from the withdrawal. However, failure to satisfy the deferral conditions within the specified timeframe will require that the student be held responsible for all conditionally waived withdrawal fees and on-site expenses incurred for the original program, as well as for any charges associated with withdrawal from the deferred program.

WITHDRAWAL ON THE PROGRAM START DATE OR AFTER THE PROGRAM HAS BEGUN: the student is responsible for 100% of the program cost as well as any additional fees for special services such as meal plans, visa processing, premium housing or single room reservations, and credit card transaction fees.

As detailed in the Participant Agreement, no refunds will be granted to students who must be removed from an API program due to a violation of API’s Code of Conduct. Similarly, no housing refunds are granted if students are removed from API housing due to failure to abide by housing regulations.

Academic Year Students:

Upon arrival in-country, some students decide that an academic year of study is not the right choice for them. Students can minimize withdrawal penalties if they withdraw from the second session prior to the API winter/spring application deadline. If early notification of withdrawal is received in writing by the API Texas office, the Academic Year student’s program price will be changed to the standard price for a fall session and the student will be assessed a withdrawal fee of $550.If API has already made payments on the student’s behalf for the full year that are non-refundable (e.g., tuition and housing), the student will also be assessed the costs for the pre-paid and non-refundable fees. Students who notify us of their intent to withdraw after the winter/spring application deadline are responsible for the full year program cost.

API Lab Participants:

Applicants pay a non-refundable $150 application deposit with the initial application and the remaining balance is due after enrollment. Applicants who apply on the application deadline are responsible for submitting the full program fee with the application. Once enrolled, all students must pay the full program fee a minimum of 14 days prior to the program start. Participants who withdraw within 14 days of the program start date are responsible for 50% of the program fee. As of the program start date, no refunds are possible.

Virtual Internship Participants:

Applicants pay a non-refundable $150 application deposit with the initial application. Once the initial application is submitted, a $400 confirmation deposit is required to proceed with the internship placement process. This confirmation payment is non-refundable unless API cannot offer a virtual placement to the student. Once a placement has been offered to the applicant and accepted, full payment is due within 14 days or by the program start date, whichever is earlier. Once a placement has been accepted and payment has been provided, no refunds are possible.

What if API cancels the program prior to the original start date?

API will refund students all payments made, including the application deposit ($150) and confirmation payment ($400).

What is API’s deferral policy?

The opportunity to study and travel internationally is something we hope all students can experience. A student can defer their application to the same program next year or to another upcoming program that fits their academic or career goals. As long as the student makes this decision 61 or more days prior to the program start date, all deposits can be transferred to the future program.

Please note that the standard withdrawal policy will be applied to the new session and the application deposit and confirmation payment are non-refundable unless a student is not admitted into the API program or the API program is canceled.

Withdrawal Policy for Customized/Faculty-Led Program Participants

Once a student has officially confirmed their participation in this program by submitting the non-refundable $150 application deposit and $400 confirmation payment, students agree to be held to the standard financial responsibilities and withdrawal policies as follows. Throughout this form and other API materials, the term “program fees” may be used interchangeably by API with the terms “program cost” or “program payments”.

ACCEPTANCE
Participation in this program requires approval by your home university. You understand that upon receipt of your $400 confirmation payment your acceptance in the program is confirmed. If your approval is rescinded by your home university at any point during the pre-departure process due to disciplinary, academic or other issues, you may be removed from this program but will remain subject to the API Withdrawal Policy for Customized/Faculty-Led Programs. .

SUBMITTING PAYMENTS
You will submit to API all payments as defined in the Program Fees and Financial Responsibilities below. Partial payments may be made any time prior to deadlines. API accepts payments through the APIConnect student platform (bank draft/ACH or credit card).

PROGRAM FEES AND FINANCIAL RESPONSIBILITIES
You assume all responsibility to make payments for the program.

ENROLLMENT AND CONFIRMATION OF PARTICIPATION

  • 120 days prior to program start date: You must submit an application along with the non-refundable $150 application deposit no later than 120 days prior to the program start date. The $150 application deposit will be applied to the total program cost and is not an additional fee. Late applications will be considered on a case-by-case basis.
  • 90 days prior to program start date: You must confirm your participation in the program by submitting your $400 confirmation payment no later than 90 days prior to the program start date. The confirmation payment will be applied to the total program cost and is not an additional fee.
  • After submitting your confirmation payment, in the event you decide to opt out of the program more than 90 days prior to the program start date, you will not be responsible for any program fees beyond the non-refundable $150.Students become liable for the full program cost and full airfare costs (if applicable) 90 days prior to the program start date. No refunds or exceptions to the Financial Responsibilities will be made for any withdrawals that occur once we are 90 days or less prior to the program start date.

PROGRAM BALANCE

  • The final program cost will be determined 90 days prior to the program start date and is dependent on the final number of participants who commit to the program.
  • 60 days prior to program start date: The program balance is due by 60 days prior to the program start date. If you do not meet the final payment deadline, you may incur late fees and your participation in the program may be in jeopardy. API cannot guarantee that space in the Program will still be available if this deadline is not met API will not make any accommodations or on-site reservations on behalf of students until the confirmation payment has been received.

OPTIONAL TRIP INSURANCE (Cancel/Interrupt for Any Reason)
API highly recommends that all students purchase trip insurance protection. Doing so can decrease the risk of financial loss related to the inability to travel for any reason prior to the program start or due to premature return from abroad. Click here for more details.

WITHDRAWAL POLICIES
Once you have officially confirmed participation in an API program by submitting the $400 confirmation payment and we are 90 days prior to the program start date, you are subject to the following withdrawal policy.

  • Withdrawals before 90 days prior to program start date: Refund all fees, except $150.
  • Withdrawals on or after 90 days prior to program start date: The student is responsible for 100% of the program cost.

If API cancels the program prior to the original start date, API will refund students of all program fees paid.

No refunds from API will be provided to students if a program is canceled or suspended after the program start date, nor if a university moves to recall students from abroad after the program has begun. Students are advised that should API move to cancel a program out of concern for student safety, the cost of early departure, including modifications to original travel plans and housing in the home country during the original program period, will be the responsibility of the student. Where available, API has provided our recommendations regarding insurance products that can be purchased via our insurance provider to offer greater financial protection should programs be interrupted once students are abroad.

By submitting your confirmation payment, you agree to the terms and conditions outlined above.