Withdrawal Policy and

Safeguards

For COVID-specific Withdrawal Policies, click here.

Withdrawal Policies

(Jump to Safeguards section)

Once a student has officially confirmed their participation in an API program by paying the $400 confirmation payment (if not covered by the student’s home university), students become subject to the standard cancellation policy as follows:

Once submitted, the application deposit and confirmation payment are non-refundable.

  • Program cancellations and requests for refunds must be made in writing.
  • Refunds and cost liability are determined based on the date when written cancellation notice is received from the student.
  • Students are responsible for program fees according to the schedule below. Should a student withdraw within the time frame listed indicated below having not paid the due portion of the program fee, they are invoiced for the portion due and held responsible for paying that amount.

WITHDRAWAL 61 OR MORE DAYS PRIOR TO PROGRAM START DATE: the student is responsible for the application deposit and confirmation payment, as well as any fees associated with special services such as visa processing and credit card transaction fees. If participating in an internship program and an internship offer has been accepted, the student is responsible for an additional $1,000.

WITHDRAWAL 1 – 60 DAYS PRIOR TO THE PROGRAM START DATE: the student is responsible for 50% of the full program cost plus the application deposit and confirmation payment.

WITHDRAWAL ON THE PROGRAM START DATE OR AFTER THE PROGRAM HAS BEGUN: the student is responsible for 100% of the program cost as well as any additional fees for special services such as meal plans, visa processing, single room reservations, and credit card transaction fees.

As detailed in the Participant Agreement, no refunds will be granted to students who must be removed from an API program due to a violation of API’s Code of Conduct. Similarly, no housing refunds are granted if students are removed from API housing due to failure to abide by housing regulations.

Academic Year Students:
Upon arrival in-country, some students decide that an academic year of study is not the right choice for them. Students can minimize withdrawal penalties if they withdraw from the second session prior to the API winter/spring payment deadline. If early notification of withdrawal is received in writing by the API Texas office, the Academic Year student’s program price will be changed to the standard price for a fall session and the student will be assessed a withdrawal fee of $550. If, however, API has already made payments on the student’s behalf for the full year that are non-refundable (e.g., tuition), the student would also be assessed a penalty for the pre-paid, non-refundable fees. Students who notify us of their intent to withdraw after the winter/spring payment deadline are responsible for the full year program cost.

Global Select Participants:
Applicants pay a non-refundable $150 application deposit with the initial application. API will begin enrolling students in online courses only once the $400 confirmation payment has been received, and students will be billed for each course individually. If a student withdraws at any time after paying the $400 confirmation payment (up until the start of the program), API will hold the student responsible for payment of 50% of each course fee previously billed, as well as the $150 application deposit and the $400 confirmation payment. If all of a student’s courses are cancelled or not available, all fees are refundable except the $150 application deposit.

API Lab and Short-Term Language Study Participants:
Applicants pay a non-refundable $150 application deposit with the initial application and the remaining balance is due upon acceptance. Applicants who apply on the application deadline are responsible for submitting the full program fee with the application. Once accepted, all students must pay the full program fee a minimum of 14 days prior to the program start. Participants who withdraw within 14 days of the program start date are responsible for 50% of the program fee. As of the program start date, no refunds are possible.

Virtual Global Internship Participants:
Applicants pay a non-refundable $150 application deposit with the initial application. Once accepted, a $400 confirmation deposit is required to proceed with the internship placement process. This confirmation deposit is non-refundable unless API cannot offer a virtual placement to the student. Once a placement has been offered to the applicant and accepted, full payment is due within 14 days or by the program start date, whichever is earlier. Once a placement has been accepted and payment has been provided, no refunds are possible.

Program Withdrawal Safeguards

Program Withdrawal Safeguard (PWS) is an optional service from ACADEMIC PROGRAMS INTERNATIONAL (API)

  • Program Withdrawal Safeguard (PWS) can provide families and students with greater peace of mind by refunding program payments if the student has to withdraw from the API program prior to the official program start date. PWS allows for the refund of all program payments with the exception of the $150 application deposit.* To apply for PWS, the student must submit a completed API Program Withdrawal Safeguard (PWS) Form and payment of the PWS fee prior to the student’s final payment deadline.
  • Type of Program / Cost of PWS
    • Semester/Year $480
    • Summer $290
    • Intensive 3 week or intensive month (other than summer programs) $190
    • 2 Week or Spring Break Programs $150
  • Participants can purchase PWS any time before the program’s final payment deadline, or two weeks after acceptance, whichever is later. Any students submitting their application within twenty-one days of a program’s start date will not have the option to purchase PWS.
  • *Note: A decision to withdraw from a program on or after the program’s start date will result in no refund. Furthermore, all late fees and additional non-program fees (such as postage, visa processing or convenience fees) incurred by the applicants, as well as all airfare purchases (whether made through API or independently), are excluded from PWS. PWS is not transferable if a participant changes program sites or sessions. If a participant changes program sites or sessions, a new PWS will need to be purchased to cover the participant’s new program, if desired. PWS is not currently available to students from direct bill universities or for customized programs.
  • To purchase the voluntary API Program Withdrawal Safeguard (PWS), download the form from your @api account, or contact API’s Financial Services

Withdrawal Safeguard FAQs

What is Program Withdrawal Safeguard (PWS)?

API offers Program Withdrawal Safeguard (PWS) for its participants as an optional service. PWS is designed to safeguard program participants’ financial investment in their study abroad experience in case of program withdrawal for any reason.

Why should I purchase Program Withdrawal Safeguard (PWS)?

Great study abroad memories shouldn’t be left to chance. Unexpected illness or injuries to you or family members can cause you to miss your program, or you may simply change your mind. There’s no shortage of potential program attendance problems. That’s why API offers a safeguard.

Program Withdrawal Safeguard ensures that you are refunded program payments, less the $150 application deposit, should an unexpected reason cause you to withdraw from the program before the program start date*. On occasion, participants who don’t purchase Program Withdrawal Safeguard (PWS) have found themselves shouldering as much as 50% of the program cost if withdrawal occurs within 60 days of the start date when the unexpected occurs.

*All late fees and any additional fees accrued (such as postage, visa processing or convenience fees, single room fees), as well as all airfare purchases (whether made through API or independently), are excluded from the refunded amount.

What does Program Withdrawal Safeguard (PWS) cover (reimburse)?

PWS reimburses program payments, less the $150 application deposit. All late fees incurred by the applicant and any additional fees accrued (such as postage, visa processing, convenience fees, and single room fees), as well as all airfare purchased (whether made through API or independently), are excluded from the refunded amount.

Does Program Withdrawal Safeguard (PWS) cover my airfare?

Airfare purchased (whether made through API or independently) is excluded from the refunded amount. Though most airfares are typically nonrefundable, they usually can be used at a different time or for a different trip (read your airline’s or travel agent’s refund or exchange policy in regard to airfares).

What if I change my mind and I do not want Program Withdrawal Safeguard (PWS)?

PWS is non-refundable.

What if I change programs or sessions or defer my participation to a later date?

PWS is not transferable if a participant changes program sites or sessions. If a participant changes program sites or sessions, a new PWS will need to be purchased to cover the participant’s new program, if desired.

What if I withdraw from the program after the program start date?

A decision to withdraw from an API program on or after that program’s start date will result in no refund. However, included in the participant’s program is medical and trip interruption insurance. Please refer to API‘s insurance brochure, which was included the acceptance packet, for more information.

When is the best time to purchase Program Withdrawal Safeguard (PWS)?

The best time to purchase PWS is as soon as you are accepted into the program. Participants can purchase PWS any time before the program’s final payment deadline, or two weeks after acceptance, whichever is later. Any students submitting their application within twenty-one days of a program’s start date will not have the option to purchase the PWS.

Is Program Withdrawal Safeguard (PWS) available to me if my university is billed directly for part or all of my program cost?

PWS is not currently available to students from Direct Bill universities.

Where do I go if I have questions about Program Withdrawal Safeguard (PWS)?

If you have additional questions, please feel free to contact API at 800-844-4124 or [email protected]