Making and Understanding 

Payments

Frequently Asked Payment Questions

Below are our most commonly asked questions regarding payments. These links to Financial Aid information and Scholarships will provide additional insight on those topics.

How do I pay API?

Online:

  • Payments are accepted online via the student’s APIConnect account. Once logged into the student’s APIConnect account, navigate to the enrollment page to see the payment schedule.

Forms:

  • API also accepts payment forms that can be found attached to every billing statement.

Direct Link:

  • A direct link where payment can be submitted without logging in to the student account is also available. Please contact an API Program Coordinator/Manager for more information about this link.

Phone:

  • API cannot take any payment over the phone.

Accepted Types of Payment – API accepts the following payment methods:

(ACH) Bank Draft/Transfer (bank account number and routing number needed)

  • Log in to student’s APIConnect account and navigate to the enrollment page to see the payment schedule. Click on the “Make a Payment” button and select the type of payment you wish to make (bank draft/ACH payment electronically).

Credit Card & Debit Card

  • Paying by this method involves a 2.9% convenience fee for US cards or a 4.5 % convenience fee for International & International address cards.
  • Visa, Mastercard, Discover are accepted.
  • To pay by credit card, log in to student’s APIConnect account and navigate to the enrollment page to see the payment schedule. Click on the “Make a Payment” button and select the type of payment you wish to make (bank draft/ACH payment electronically).

Personal Check

  • Make checks payable to Academic Programs International and send to API’s Austin address. Each check should include student’s full name and API account number.

Money Order

  • Make money orders payable to Academic Programs International and send to API’s Austin address. Money orders MUST include the student’s full name.

International Wire

  • API does allow wire payments from international students who do not have a US bank account. Please contact API Program Coordinator/Manager for more information.
  • Please note that a $30 fee can be charged for all returned checks, returned ACH payments, or disputed credit card payments.
Why are all payments due before program start? Are there any exceptions?
  • API makes all arrangements for students well before their arrival on-site. These arrangements can include securing quality housing, submitting tuition deposits and fees at the host university, and arranging and confirming transportion for orientation and excursions. As a result, API must collect all fees prior to the start of the program.
  • The only exception to this API standard is if you are using financial aid to pay for all or a portion of your final payment amount due. You must first show proof of financial aid by completing and returning API’s Financial Aid Verification Form (FAVF). Then the amount of financial aid on your API account will be given a new due date, usually two weeks after your financial aid disbursement date.
Does API offer payment plans?
  • No, but API does offer a final payment extension plan called the Alternative Payment Arrangement (APA), which will extend your final payment deadline to 30 days before your program start date.
  • Please note that the APA is not considered a payment plan as API makes all arrangements on the student’s behalf prior to the program start, and, as such, cannot grant extended payment plans past the program start, and, as such, cannot grant extended payment plans past the program start date.
Does API charge late fees?

If your payment to API is not received by the due date, it is possible that your account will be charged a late fee of $180. Students will receive billing statements warning that the payment is past due. API will then inform the student that a late fee will be charged if payment is not submitted. Please always stay in contact with your Program Manager/Coordinator in the case that your API account is past due.

A one-time late fee of $30 could be charged for each post-acceptance form that is not received by the due date.

How do program payments work?

API advises students to carefully review the following payment policies. In certain instances, a student’s home university may assume some or all of the program fees, including the application deposit and/or the confirmation payment. API urges all students to discuss the following payment policies with their home university before applying to study abroad.

Note: API reserves the right to accelerate the payment schedule below or require full payment with the application depending upon the date of application and the program start date.

Application Deposit

A non-refundable $150 deposit must accompany an application. Applications are accepted on a rolling basis and no application is processed without the deposit. The deposit is applied to the program cost and is not an additional fee. The application deposit is non-refundable unless the student is not admitted into the API program or the API program is cancelled. Failure to complete the application does not warrant a refund of the application deposit.

Confirmation Payment and Intent to Enroll Form – STUDY ABROAD

Upon acceptance into an API program, students have 1 to 2 weeks to confirm their participation in the program by submitting an Intent to Enroll (ITE) form and a non-refundable $400 confirmation payment. (Late applicant payment schedule and timelines may vary.)

API cannot make any accommodations or on-site reservations on behalf of a student until the ITE form and confirmation payment have been received. The confirmation payment is applied to the program cost and is not an additional fee.

Students attending universities that cover the confirmation payment are advised that only the ITE is required to confirm participation.

Once the ITE and Confirmation Payment are received, a student is confirmed for the program and is held responsible to API’s withdrawal policy. Read more about API’s withdrawal policy here.

Please note that students are not responsible for any program fees beyond the initial application deposit if they do not confirm their participation in the API program. Please contact your API program coordinator in the event a withdrawal is needed from the program.

Confirmation Payment and Intent to Enroll form – INTERNSHIPS

Upon acceptance into an API program, participants have 48 hours to confirm their participation in the program by submitting an Intent to Enroll (ITE) form and a non-refundable $400 confirmation payment. (Late applicant payment schedule and timelines may vary.)

API cannot make any accommodations or on-site reservations on behalf of a student until the ITE form and confirmation payment have been received. The confirmation payment is applied to the program cost and is not an additional fee.

Participants attending universities that cover the confirmation payment are advised that only the ITE is required to confirm participation.

Once the ITE and Confirmation Payment are received, a student is confirmed for the program and is held responsible to API’s withdrawal policy. Read more about API’s withdrawal policy here.

Please note that participants are not responsible for any program fees beyond the initial application deposit if they do not confirm their participation in the API program. Please contact your API program coordinator in the event a withdrawal is needed from the program.

Final Payment

The remaining balance of the program cost is due by the Final Payment deadline listed on your API account payment schedule. Please refer to your API billing statement and online API account payment schedule for exact due dates. Any student who does not meet this deadline may incur a $180 late penalty.

How do I know if API has received my payment?
  • Once API receives payment, it can take up to 3 business days for the payment to be processed and then applied to your API account.
  • All payments receive a notification email confirmed that the payment has been submitted to API.
  • Remember that your bank account or credit card statement will be the very first place where your payment is reflected.
  • Please note that you can always log into your APIConnect account to see your payment schedule and balance details. You will be able to confirm there that your payments have been applied to your account.
How can I get a copy of my billing statement?
 
  • Billing statements are emailed to your billing contact email and student email once a month and after any API account updates or adjustments.
  • Please note that you can always log into your APIConnect account to see your payment schedule and balance details. You will also be able to confirm that your payments have been applied to your account.
  • You can also request additional or updated billing statements by contacting your API Program Coordinator/Manager.
Will I receive a price deduction if I choose to opt out of certain parts of my program?

It could be possible to opt out of certain portions of your program, and it’s possible that you will receive a deduction if you choose to do so. However, API never recommends opting out of any part of your program, as this could affect your ability to get the most out of your experience abroad.

If you wish to opt out of some part of your program, you will need to discuss it with your Program Manager/Coordinator as soon as possible.
 
 
 
 
 
 
 
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Can I use my financial aid to pay for my program?
  • Yes, API accepts all forms of financial aid according to approval from the home university or organization. However, API does not issue or offer financial aid.
  • Once proof of financial aid is provided in the submission of a completed Financial Aid Verification Form (FAVF) form, API then adjusts a student’s payment schedule based on disbursement dates of financial aid awards. This FAVF form acts as a deferral for any final payment amount covered by the financial aid. This form must be submitted by the date of the original final payment deadline.
  • Please note that deposits cannot be covered by financial aid and those payments must be submitted at their respective due dates. This includes the $150 application deposit and the $400 confirmation payment, in addition to any additional fees on the API account.
  • Please refer to the Financial Aid page for a more comprehensive explanation of using your financial aid with your API program.
  • Please note that you can always log into your APIConnect account to see your payment schedule and balance details. You will be able to confirm there that your payments have been applied to your account.
What if I withdraw from my program? Can I safeguard my program payments?
  • If you need to withdraw from your program, you will need to alert your Program Manager/Coordinator, in writing, as soon as possible.
  • It is possible that program arrangements have already been confirmed on your behalf, and you will still be responsible for making payments to API for these arrangements.
  • Please refer to the Withdrawal Policy page Withdrawal Policy and Safeguards of this website for more detailed information. 
  • Yes, API does offer a way for you to safeguard the majority of your program payments. API offers Program Withdrawal Safeguard (PWS)Withdrawal Policy and Safeguards for its participants as an optional service. The PWS is designed to safeguard program participants’ financial investment in their study abroad experience in case of program withdrawal for any reason.

    Please refer to the PWS section of the Withdrawal Policy for more details.

Is my $150 application deposit refundable?
The $150 application deposit is only refundable if you are not accepted into an API program, or if API cancels your program for any reason prior to the start date.

It is NOT refundable if you don’t complete the application process, or, upon acceptance, decide not to follow through with your program.

Is there any discount for participation in an additional API program?

Students who elect to complete a second (or third or fourth!) study abroad session with AP, will receive a 5% discount on the subsequent session’s program cost.

NOTE – this discount applies to study abroad programs.

Any API alumni who participate in a subsequent full-time internship program will receive a $200 discount.

API also offers a sibling discount of $100 for siblings who study abroad at the same time with API or during separate sessions.

Does API issue 1098T forms for tax purposes?

Because API is not a Title IV institution, we do not issue 1098T forms. However, when requested, we will provide you with a billing statement showing the payments you’ve made to API, as well as a price breakdown of your program. You should take these documents to a tax professional to find out what portion of your API program cost is tax deductible.

Can my family use a 529 plan to pay API?

API does accept payments made from 529 plans. You will need to contact the 529 organization and find out their requirements for making payments to a 3rd party provider of study abroad programs like API. Sometimes, it will be required that a Title IV institution certifies the funds before they will be released. API isn’t a Title IV institution, but your home university should be. You may need to contact your study abroad or financial aid advisor to make sure that the school will be willing to certify the 529 funds on your behalf.

To help you out, here are the questions you should ask:

Of the 529 organization:

  • Are my 529 funds eligible for use for a study abroad program through a 3rd party provider?

  • Do the funds need to be certified by a Title IV institution before I can use them?

  • Where will the funds be sent: to me, the school, or API, and when will this happen?

  • Are there any additional steps I will need to take to make this happen that I haven’t already asked about?

Of the school, if need be:

  • Will you certify the funds from the 529 on behalf of API?

  • Do you require that API sign a consortium agreement before you will certify the funds?

  • API recommends asking questions of your 529 plan well in advance of program payment deadlines.

Still have questions? Please chat, email, or call us and we’ll be happy to help!

Am I able to use the GI Bill or VA benefits with API?

In the past few years, API has had a small number of students attempt to use their GI Bill funds toward their API program. Because of VA and home institution regulations, this process has been complicated with no certainty of success as the VA benefits were not allowed to come directly to a third party provider like API.

We recommend that students meet with their VA coordinator and discuss the content in the links below.

http://www.benefits.va.gov/GIBILL/docs/factsheets/Post_911_study_abroad_fact_sheet.pdf

http://www.benefits.va.gov/gibill/foreign_school_information_for_students.asp

 
Is my airfare covered in the cost of my program?

No. Due to the nature of air travel, traveler preferences and rate increases for last or last minute bookings, API leaves the booking of air travel to participants. 

Price Breakdowns

To request price breakdowns, please send an email to [email protected] and specify the programs of interest (including country, city, term, and program name).